Fleet Management
Fleet Maintenance and Repair Management
Southgate Leasing offers a comprehensive fleet maintenance and fleet vehicle repair management program for your company. We monitor, control, and approve fleet vehicle expenditures based on parameters set by your company. Our fleet vehicle maintenance and repair program includes all major repairs to fleet vehicle engines, transmissions, rear axles, transaxles, and air conditioners, as well as general fleet maintenance like tires, brakes, and oil changes. If the amount of fleet vehicle work needing to be done exceeds your company’s budget, the fleet vehicle repair facility calls our office for authorization prior to the work being performed.
Nationwide Fleet Vehicle Service Network
Southgate Leasing has a nationwide network of vendors with whom we have pre-negotiated fleet vehicle pricing to reduce repair costs. When a fleet vehicle needs service or repair, we field the call taking into consideration the fleet vehicle’s condition, the fleet vehicle’s projected service life, and review the fleet maintenance and repair history in our database.
Fleet Vehicle Glass Replacement Programs
Southgate Leasing offers a quick and easy solution in the unfortunate event that fleet vehicle windshields or windows are broken or cracked. Drivers simply call our national account supplier who will immediately set the driver up with a local glass repair company in the driver’s area and bill us directly. Drivers experience no expense and our national account supplier works directly with Southgate Leasing ensuring the situation is handled quickly and efficiently.
Fleet Vehicle Expense Administration
Your company has the option of participating in Southgate Leasing’s fleet vehicle expense reporting program. An expense report is automatically sent to the fleet vehicle driver with simple instructions on how to complete the report. The fleet vehicle driver then submits their receipts and reports to Southgate Leasing. Reports are processed on the same day that they are received and reimbursement checks are mailed directly to the fleet vehicle driver. Drivers of fleet vehicles are required to report mileage on every expense form, so this is an excellent tool to track both personal & business mileage.
Fleet Vehicle Accident Management
Southgate Leasing offers trained customer service representatives 24/7 fleet vehicle drivers can call in case a fleet vehicle accident occurs. The fleet vehicle manager is notified of the situation and the report process is initiated. Complete documentation including police reports and status reports to track progress of the fleet vehicle repair are provided. Thousands of conveniently located quality shops are available nationwide to handle fleet vehicle repairs.
Fleet Vehicle Licensing Services
Southgate Leasing tracks all of the fleet vehicle registration renewals and sends fleet vehicle drivers a notice within 60 days of expiration to alert them. In states where inspections are required, all of the necessary paperwork is sent to the fleet vehicle driver so that he or she may have the requirements fulfilled.
In instances where a fleet vehicle is transferred to a different state, we prepare all of the required documents in order to make fleet vehicle titling and licensing in the new state easier.
Fleet Vehicle Personal Use Reporting
Whether you own or lease your fleet vehicles, Southgate Leasing will assist with tracking your fleet vehicle driver’s personal use. Benefits of fleet tracking include satisfaction of all IRS requirements along with reducing the amount of time your staff spends following up with fleet vehicle drivers to secure this information. The final report is done for each fleet vehicle driver and includes their signature certifying that all information is accurate. Each report also provides a bottom line value of the total personal use mileage income to be added to the fleet vehicle driver’s W-2 form.
Southgate Leasing’s fleet vehicle management services cover all aspects of fleet vehicle leasing, from fleet maintenance and repairs to handling fleet vehicle licensing and expense reports. Call Southgate Leasing at 414.529.2992, or contact us online, to speak to a fleet leasing specialist about how our fleet management services keep your vehicle fleet roadworthy.