Southgate's fleet management program is a proactive approach to reducing fleet operating expenses. Our programs can be customized to meet each client's unique needs.

We have successfully reduced our client’s fleet operating expenses by outlining best industry practices with our Lifecycle Cost Projection. This specialized budgeting tool is put together prior to the start of a lease and offers a cross section of multiple vehicles along with all major expenses including depreciation, fuel and maintenance. It is a look into the future as to what can be expected with your fleet budget. The second part of the equation is done at lease end with the Lifecycle Cost Analysis which provides a detailed analysis of actual expenses. With this benchmarking technique we have been able to significantly reduce fleet expenses.

SLC offers a comprehensive maintenance and repair management program for your fleet. We monitor, control, and approve expenditures based on parameters set by your company. This includes all major repairs to engines, transmissions, rear axles, transaxles, air conditioners, as well as general maintenance such as tires, brakes, and oil changes. If the work to be done exceeds the limit set by your company, the repair facility calls our office for authorization prior to the work being performed.
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SLC has built a nationwide network of vendors with whom we have pre-negotiated fleet pricing to reduce repair costs. When a vehicle is in need of service or repair, we field the call taking into consideration: vehicle condition, its projected service life, and review the repair and maintenance history in our database.
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SLC offers a quick and easy solution in the unfortunate event that windshields or windows are broken or cracked. Drivers simply call our national account supplier who will immediately set the driver up with a local glass repair company in their area and bill us directly. There is no out of pocket expense for drivers and our National Account Supplier will work directly with SLC to ensure the situation is handled quickly and efficiently.
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Your company has the option of participating in the expense reporting program through SLC. An expense report is automatically sent to the driver with simple instructions on how to complete the report. The driver then submits their receipts and reports to SLC. Reports are processed on the same day that they are received and reimbursement checks are mailed directly to the driver. Drivers are required to report mileage on every expense form, so this is an excellent tool to track both personal & business mileage.
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In the event of an accident, SLC offers trained customer service reps 24/7 which the driver is instructed to call. The fleet manager is notified of the situation and the report process is initiated. Complete documentation including police reports and status reports to track progress of the vehicle repair are provided. Thousands of conveniently located quality shops are available nationwide to handle repairs.
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SLC tracks all of the registration renewals and sends drivers a notice within 60 days of expiration to put them on notice. In states where inspections are required, all of the necessary paperwork is sent to the driver so that he or she may have the requirements fulfilled.

In instances where a vehicle is transferred to a different state, we prepare all of the required documents in order to make titling and licensing the vehicle in the new state easier.
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Whether you own or lease your vehicles, SLC can assist with tracking your driver’s personal use. Benefits of this program includes satisfaction of all IRS requirements along with reducing the amount of time your staff spends following up with drivers to secure this information. The final report is done for each driver and includes their signature certifying that all information is accurate. Each report also provides a bottom line value of the total personal use mileage income to be added to the driver’s W-2 form.
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